SFG20: The Gold Standard for Planned Preventative Maintenance in FM

In Facilities Management (FM), compliance isn’t just a box to tick; it is the foundation of a safe, efficient, and legally sound estate. Ensuring assets are maintained in line with statutory requirements and industry best practice is critical for operational performance, safety, sustainability, and cost control.

At IEM, compliance isn’t an afterthought; it is what we do best. Our compliance team supports clients, especially those with little or no existing compliance structure, to build a safe and well maintained estate. We don’t just ensure compliance; we make it simple, effective, and fully aligned with legislation.

We are proud to be one of only four FM companies whose CAFM system, Facilio, links directly to SFG20 via API. This integration ensures our Planned Preventative Maintenance (PPM) schedules are aligned with legislation and optimised for asset performance.

So, what exactly is SFG20, and why does it matter?

What Is SFG20?

SFG20 is the industry benchmark for maintenance compliance, developed by the Building Engineering Services Association (BESA). It provides a comprehensive and constantly updated library of maintenance schedules, ensuring that assets meet legal, health, and safety requirements while running efficiently.

Covering over 2,000 maintenance schedules, SFG20 ensures:

  • ✔️ Legal compliance with statutory and mandatory maintenance requirements
  • ✔️ Asset longevity through proactive, evidence based maintenance
  • ✔️ Energy efficiency by keeping systems running at optimal performance
  • ✔️ Risk reduction by preventing failures that could cause downtime or safety hazard

How IEM Uses SFG20 to Deliver Compliance Excellence

At IEM, we go beyond maintaining compliance; we help clients build it from the ground up. Our team understands FM legislation and ensures every site, regardless of its starting point, becomes a safe, legally sound, and efficient estate.

By linking SFG20 to our CAFM system, Facilio, we:

✅ Dynamically Scheduled PPM’s: tasks are assigned using SFG20’s latest updates, removing the risk of missing statutory requirements.

✅ Keep clients compliant with minimal effort: we track regulatory changes and keep maintenance aligned with current legislation.

✅ Eliminate manual updates: our API integration updates maintenance schedules dynamically, reducing administration and improving efficiency.

✅ Provide transparent compliance reporting: clients receive clear, auditable records of completed PPMs for peace of mind and simpler documentation.

What This Prevents: The Risks of Non-Compliance

Without a robust compliance framework, the consequences of failing to meet maintenance obligations can be severe:

🚨 Legal fines and penalties: missing legally required maintenance can lead to hefty fines, enforcement action, or prosecution.

🚨 Health and safety risks: poorly maintained assets endanger building occupants, leading to accidents, system failures, or unsafe environments.

🚨 Expensive breakdowns and repairs: a lack of preventative maintenance shortens asset lifespan and increases costly emergency callouts.

🚨 Higher energy consumption: inefficient equipment uses more energy, raising operational costs and the carbon footprint.

🚨 Reputational damage: compliance failures undermine client trust, risk lost contracts, and harm credibility.

Why IEM’s Approach to Compliance Stands Out

At IEM, compliance isn’t just a process; it is part of our identity. Our team understands the complexities of FM legislation and works proactively to help clients achieve and maintain a fully compliant, safe, and efficient estate.

✅ We take the hassle out of compliance: our expertise and technology keep clients up to date with regulatory changes.

✅ We future proof estates: aligning maintenance with SFG20 and best practice extends asset lifespan and prevents costly failures.

✅ We provide peace of mind: clients trust us to manage compliance seamlessly so they can focus on running their business.

By combining cutting edge technology with expert knowledge, we ensure compliance isn’t just met; it is exceeded.

Need help getting your estate fully compliant? Our team gets it.

 

 

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